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 Real Estate Transaction Management
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CTM One Real Estate Transaction Management is a powerful web-based application capable of managing the entire brokerage firm and real estate agent operations in a centralized database. Its digital process creates, records, and distributes company resources in the most efficient manner.
CTM Software Technology
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Efficiently integrated with 
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CTM One digitalizes all real estate processes avoiding the need of paperwork or faxes, keeping track of all requests and their completion, throughout a branch, or the entire company.
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CTM Software TechnologySM features a company-wide, Single Point of Data Entry: never enter the same data twice.
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CTM One monitors and analyzes the status of all real estate transactions, displaying not only vital information, but also requests made by the agents on interactive dashboards.
CTM One is easy to navigate using two digital dashboards (Main and Detail).
CTM One Digital Dashboards allow users to focus on the task that needs immediate attention, and prioritize actions for solving problems.
Broker managers can easily access an overview of the company business status with a simple snapshot.
CTM - Critical Transaction Management seeks to understand these operational forces that drive the business and develop ways to evolve it proactively.
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Supported Operating Systems:
Supported Browsers:
Mobile Devices:
iPhone |
iPad |
My Touch |
HTC EVO
Incredible |
Samsung
Galaxy S |
BlackBerry
PayBook |
Motorola
Xoom |
Galaxy
Iconia |
Acer
Iconia |
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CTMeContracts support these mobile devices with the installed Android-Google browser.
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| Mobile Devices: Sign eContracts with your finger! |
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| Detail Dashboard Navigation
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Monitors and analyzes the status for one specific listing or sale transaction.
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| Main Dashboard Navigation
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| Listing Input
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| Listing Change
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| Earnest Money Ledger
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| Documents Management
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| Email Docs to Docs Management
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Management
This feature allows the agent or management to EMAIL Documents to Docs Management and it eliminates the need to upload one document at a time and waiting for the documents to be uploaded.
You can send document (files) by simply attaching them to an email, send the email to CTM and after a few minutes the documents will be uploaded into the client's transaction.
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| Docs Tracking System
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| Showing Instructions
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| Outlook-Google-iCal
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| White Board
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| Conference Room Reservation
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| Training Calendar
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| Agent's on Vacation Calendar
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| Open Houses Calendar
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| Client Access
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| Client Access
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| Client Database
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Manage all your clients in one centralized database.
The client database allows you to auto populate a contract with client information.
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Enter new clients
Import clients from Top Producer� or MS Outlook� or Excel
Export clients
Set birthday reminder
Follow up
Add notes to client profile
Organize clients by association
Create labels and letters
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| Order Title Electronically.
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Order Title / O&E with a click and without the need to fax or email your
contracts / documents and automatically receive the title docs in your CTMeContracts account.
CTMeContracts is integrated with the following Title Companies.
These title companies receive you order electronically, and they can;
View your eContracts (only print preview) for the transaction.
Upload documents to the transaction.
View eCalendar for the transaction.
Type notes-comments for the transaction.
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| Order title with to external title company
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The external title order form allows you to enter and save all necessary information to order title from another title company of your choice.
Transaction information automatically populates into the order form.
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| Order Home Warranty Electronically.
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Order Home Warranty with a click and without the need to fax or email your
contracts.
CTMeContracts is integrated with Blue Ribbon Home Warranty.
View your eContracts (only print preview) for the transaction.
Upload documents to the transaction.
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| Order Insurance Electronically.
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Order Insurance with a click and without the need to fax or email your
contracts.
CTMeContracts is integrated with the following Insurance Company.
You can request quotes and insurance services electronically just with a click. You can also send your clients the Insurance Quote Form to be completed by your client online.
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| eCalendar
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This electronic calendar displays all of your deadlines for a particular transaction. It can be emailed to participant's reflecting "real time" transaction deadlines information.
Emailed it once and you do
not need to email it again. Your client can open it on a daily basis to see any current of upcoming events.
Personal reminders or scheduled meetings can also be stored in this calendar.
This feature keeps participants informed with the process of the transaction.
Real time transaction calendar.
Deadline changes update automatically.
e-mail once to participants - Calendar updates itself.
Green: Completed
Blue: Not due yet
Red: Incomplete
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| eCalendar All Contracts
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This Calendar displays the status of contract deadlines for all your transactions. It can be accessed from the Main Dashboard.
Contract Easy Access:
Click on the property address above the deadline and it will open the CTM Dashboard detail for that particular property.
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| Deadlines Monitoring
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CTM eContracts will notify you of all overdue deadlines Visual indication of current and past due events.
The main dashboard and calendar are automatically updated to show any overdue deadlines.
CTM eContracts saves you time by automatically tracking all contract deadlines for each transaction.
When a "contract to buy and sell" is created, the system automatically keeps track of all your contract deadlines. This feature is also available for Listing Contracts.
Auto Deadline Notification:
Receive automatic e-mail deadline notifications that can be customized for a specific delivery date
Convert (MEC/SSA) to calendar dates:
This feature allows you to convert the MEC or SSA dates into calendar dates for all the deadlines.
partially displayed
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| Custom Deadlines
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You can create your own custom deadlines for every transaction.
The system also allows you to create your own Custom Deadline Template and then apply it to your transaction.
You can also receive email deadlines notifications for your custom deadlines.
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| Save All Docs -File/CD
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Save All Docs -File/CD Secure and complete Document Management.
This feature allows you to create a Single File Folder (ZIP) with your transaction documents from eContracts and documents uploaded to the Docs Management section. It will also include the transaction Full Report.
 Burn CD with ZIP file:
After you download this zip file into your computer, then you will be able to burn a CD with all your documents from the zip file.
Build your own electronic documents archive.
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| eContact Sheet
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eContracts allows you to email this eContact Sheet, which is a real time data contact sheet. All relevant information is populated automatically from the contract or title order, etc.
You can add more contacts to the eContacts Sheet
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| Tranasaction Report
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This transaction full report contains all relevant information about the transaction.
partially displayed
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| Vacation Notice
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Agents can generate Vacation Notices.
Notices can be printed or emailed.
Access to your contracts is provided to the designated broker during your absence.
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| Message System
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CTM eContracts features a powerful internal message system for users to communicate effectively.
Users can also send messages via email and/or text messages.
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| Close File Check List
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Agents will complete this form and the system will not allow them to close a file if any information required by
the Brokerage Co. or MLS is missing.
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| eContracts Integration
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CTMOne is efficiently integrated with eContracts.
Listing and Sales transactions can be easily created from the listing or sale eContracts.
CTMOne automatically converts signed eContracts documents into PDF and places them in the Docs Management folder. If the document has additional signers since it was originally converted, then CTMOne will convert the document again with the latest signature.
This means if an eContracts document has been converted into PDF and the next day the eContracts document is signed again, then CTMOne will convert the document into PDF again with the latest signatures and replace the old PDF with the new one.
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| Agent Profile
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Co. Agent Profile
* Agent History
* Broker Fee
* Office Plan History
* Office Transfer History
* User Team Members
* Track accumulated
Commissions
* Initiation-Termination
Fees
* License Info
* New Agents
* Customize User
Access
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| Co. Transaction Reports
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Reporting:
More than 30 real-time data reports will help you manage
your company and support your decision-making process.
* Activity Report (General)
* Activity Report (Mortgage)
* Activity Report by Agent
* Cross Co. Activity Detail
* Earnest Money
* Listings Expiring
* Missing Transaction Docs
* Closing with Non Co. Agents
* Open Listings
* Withdrawn Listings
* Agent History
* Individual Agent Tracking
by location/month
* Office Plan Summary
* New Agents
* Terminated Agents
* Agent�s Birthday
* RE Signs borrowed
* Activity Report (Mortgage)
* Commission Splits
* Company Overall Reports
* Add internal referral
commission to the reports
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| Supported Browsers
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Supported Operating Systems:
Supported Browsers:
Mobile Devices:
iPhone |
iPad |
My Touch |
HTC EVO
Incredible |
Samsung
Galaxy S |
Other mobile devices also supported.
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| Software Info-Security
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| About CTMOne - Software Information
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Legal:
Warning: This computer program is protected by copyright law. Unauthorized reproduction or distribution of this program, or any portion of it, may result in severe civil
and criminal penalties, and will be prosecuted to the maximum extent possible under the law.
Copyright � 2004-2023 CTM Software Corp. All rights reserved. Patents Pending
Supported Browsers:
 Microsoft Internet Explorer (IE) 8 or higher
Netscape 8.0
Safari
Mozila Firefox 3.6.6
Google Chrome 6.0.0
Screen Resolution:
CTM eContracts was designed for screens set at a resolution of at least 800x600.
Security: CTM eContracts is a Secure Site:
SSL Certificates: True BusinessID
True BusinessID� from GeoTrust� is the ultimate online security and trust solution delivering both 128-bit SSL security and the True Site� trust mark providing third-party website identity validation.
The presence of SSL means you can rest assured that communications (e.g. credit card numbers) between your browser and this site's web servers are private and secure when the SSL session is activated.
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Datacenter - System Architecture:
CTM eContracts Datacenter (DC1): which has state-of-the-art equipment with multiple diverse fiber conduits including one Gigabit link and two OC3's.
Main Data Servers and 3 Stand by Backups Servers, which are monitored 24x7 by an advanced alert system. We are instantly notified of problems and respond immediately to ensure you the highest service possible.
These stand by back ups servers are strategically placed in different locations around the country to avoid any system down due a catastrophe or terrorist attract.
In the case of emergency, the systems will automatically rollover the back up servers.
Down-Time (Emergency):
IMPORTANT:
Due to our System Architecture Back Ups Servers users will always have access to the software.
We care for our customers, and when things do go wrong, you can trust that we are making
a Herculean effort to get
things right.
Maintenance Down-Time:
We conduct maintenance in our servers in a monthly basis.
It is important to understand that these Maintenance Down-Time Schedules are server updates from Microsoft and others.
These are NOT Software updates from CTM Software.
During this maintenance the system will not be down for not more than 30 minutes and we usually schedule then between the hours of from 12:30 AM to 4:00 AM.
Software Upgrades-Updates:
CTM Software is constantly upgrading, adding new features and enhancements.
The system will not be down neither the performance will be affected due this upgrades.
Your Data:
CTM Software is committed to maintain you data confidential. We don't share any of your data and we keep it confidential.
BackUps:
Your data is safe. We conduct hourly, daily and weekly backups.
Popups Blockers:
In order to use CTM eContracts you must be able to open new windows.
PopUp Blocker software will stop the system from working unless it is configured properly.
If you have this type of software installed on your computer you will experience blank/white screens or screens may not appear.
Therefore, please configure your PopUp Blocker software to allow popups from www.ctmsoftware.com, if your software is not configurable, disable this software before logging in.
PopUp Blockers can be included in Personal Firewalls, Internet Security software, or can be stand alone software.
Enabling JavaScript:
You must have scripting enabled to use this application.
With Internet Explorer open, select Internet Options from the Tools menu.
Select the Security tab at the top of the window.
Click the Custom Level button.
Scroll down to the Scripting section.
Verify that Enable is selected on "Active Scripting".
Enabling Cookies:
You MUST have cookies enabled to use this application.
Enabling Cookies in Internet Explorer 6 with Internet Explorer open, select Internet Options from the Tools menu.
Select the Privacy tab at the top of the window.
Set the slider to the "Medium" or "Medium High" settings
If there is no slider, click the "Advanced..." button and uncheck "Override automatic cookie handling", hit OK, and then adjust the slider.
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