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CTM One Real Estate Enterprise Web Application
CTM
One is a powerful, web-based application capable of
managing the entire brokerage firm and real estate
agent operations. The digital process creates,
records, and distributes company resources in the
most efficient manner in a centralized database.
CTM One monitors and analyzes the status
of all real estate transactions, displaying not
only vital information, but also requests made by
the agents on an interactive dashboard.
CTM One Digital Dashboards allow users to
focus on any task that needs immediate attention,
and then prioritizes the actions needed to solve
the problem. All interactions with the RE Agents
and the Brokerage Firm are carried out online.
CTM One digitalizes all real estate
processes by avoiding the need for paperwork
or faxes. In addition, CTM
One keeps track of all requests and their
completion; whether it is throughout a branch, or
throughout the entire company, using the digitalized
system.
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Features
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CTM Centralize Database
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Manages all
company operations through a powerful centralized
database.
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CTM Single Point Of Data Entry
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CTM
Software TechnologySM features a company-wide,
Single Point of Data Entry, which means data
never has to be entered more than once
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Transaction Management
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CTM One
monitors and analyzes the status of all real
estate transactions, displaying not only vital
information, but also requests made by the
agents on an interactive dashboard.
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Clients Database
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This feature
allows agents
to manage all of their clients needs. It is
fully integrated with CTMeContracts. Agents can
enter new clients, import clients from Top
Producer� or MS Outlook�, In addition, agents
can set birthday and personal reminders, type
client notes, organize clients by type, input
easy referral notes and create
labels.
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CTM eContracts
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Web-based Real
Estate Electronic Contracts
are Real, Interactive, Electronic Contracts
that allow Agents to email real-time contracts,
disclosures, etc., to participants in
the transactions. Any change made on
a contract will be automatically reflected in
the email. At the same time, participants can
complete contracts online. Agents can
email contracts to be signed or initialed online
with a secure CTM Web Signature or CTM
Web Initials. This unique web signature avoids the
process of agents having to send faxes back and
forth. No PDF conversion or
software installation required. Everything is
done online.
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Listing / Sale Input
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Listings are entered by the
agent in a simple Electronic Form which replaces
the existing Metrolist � paper forms.
It also includes
IRES forms which save the agent time by
propagating data from the MLS forms.
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Listing Change
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All
listing change requests are recorded, as well as
their completion. Listing Change History keeps
track of requests and changes
made.
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Contracts Deadlines
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The system
keeps track of all contract deadlines for all
transactions. The main dashboard indicates
listing or sale transactions where any deadline
is overdue. Transaction deadlines are tracked
automatically when the sale is created from a
Contract To Buy and Sell.
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Title Order, TBD, O&E
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Title Order, TBD,
O&E Order
Title, TBD, O&E electronically share all
transaction documents.
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Ledger of Earnest Money
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Collect all
necessary info when the listing goes under
contract. Up to three buyers can be entered for
one transaction. Assign a Transaction
Coordinator allowing access to the transaction.
Promissory Note Tracking: The system will notify
the agent when any promissory notes are due. The
Earnest Money Ledger, allows the Brokerage Co.
to keep track of all earnest money received and
can also balance bank accounts.
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Earnest Money Request-Release
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Request earnest money by buyer indicates the date when a check is needed.
Release
earnest money and indicate payable instructions
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Showing Instructions
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Submit showing
instructions or access Centralize Showings.
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Close File Check List
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Calculate Commission
Breakdown, Calculate agent payments, Referral,
Broker fee, Office Expenses, Transaction
Coordinator, Office Unpaid Bills and Commission
Advance. Add custom commission
items. Agents
will complete this form and the system will not
allow the file to close if any information required
by the Brokerage Firm or MLS is missing.
Double Side transaction.
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Documents Management
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Secure and complete
Document Management. All PDF listing and sale
documents are uploaded to the system allowing
agents and transaction coordinators to view or
email them to other participants in the
transaction. Build company electronic documents
in the following formats PDF, DOC, TIF,
etc. Find out
what transactions per agent, branch, or company
are missing and easily dispatch automatic
emails to request them.
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Electronic Transaction Calendar
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This calendar displays all
deadlines for a particular transaction.
Documents only need to be emailed once. The
participant simply opens the calendar on a
daily basis to view real time data. L/S Calendar
View and print transactions by Deadlines,
Closing Date and Contract Expiration Date for
agents, branch or entire company in calendar
format. Personal Meetings Feature:
Agents can add personal meetings to their
calendars.
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Agents Profile
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Collect and manage agent
profiles featuring: Agent History, Broker Fee,
Office Plans History, and Office Transfer
History. Team Members: Enables agents to work on
common transactions. Customize splits per
transaction for Agent-Broker Co., Office
Manager, Managing Broker, Assigned Mentor,
Program Manager, Initiation-Termination Fees,
License Info, New Agents, Commission Advance
(calculate and generate legal contracts when
agents request an advance out of their
commission for a transaction).
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Agent Vacation Schedule
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Agents can generate or email vacation
notices. While on vacation, this feature allows
other agents to manage the business automatically.
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User-Customized Access
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User's access can be customized per
user. This allows the brokerage firm to restrict
user access.
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Message System
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A powerful message system allows
users to communicate
efficiently.
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Conference Room Reservation
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This feature
allows users to reserve conference rooms for any
company branch. Front desk personnel can easily
manage conference room reservations.
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Transaction Log Notes
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Every CTM Task includes a
Log-Notes box which allows participants to type
any note related to the particular task.
A
complete transaction log can be accessed from
the detail dashboard.
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Reporting
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The more than 40 real-time data
reports will help manage the company and support
the decision-making process. Activity Report
(General), Activity Report (Mortgage), Activity
Report by Agent, Cross Co. Activity Detail,
Earnest Money, Listing Expiring, Missing
Transactions Docs, Closing with Non/Broker Firm,
Agents, Opened Listings, Withdrawn Listings,
Broker Fee, Staff Bonus, Recruiting Database,
Sold Transactions, Agents on Vacation, Agent
History, Individual Agent Tracking by
locations/month, Office Plan Summary, New
Agents, Terminated Agents, Agent�s Birthday, RE
Signs borrowed, Activity Report (Mortgage), IIS
Commission Transactions Breakdown, Company
Overall Reports and Add internal referral
commission to the reports.
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Internal Referring Commission
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Enter internal
referring commissions which are displayed on the
reports.
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Recruiting Database
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This powerful
tool allows recruiters to manage all company
recruiting needs. Populate contact info from
reports, import contacts, set birthday and
personal reminders, set custom reminders
applying recurrence, type notes by category,
organize clients by type, create Thank You
letters and mailing templates.
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White Board � Post Messages
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This feature automatically
notifies agents by email with New Posted
Listings and Price Changes in existing listings.
MLS listing info can be easily accessed from the
email received.
Post Message: This feature
allows users to post messages and attach PDF or
docs files
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